Real Estate Program Coordinator

About the role

We are seeking a Real Estate Program Coordinator to partner with Anthropic's Global Head of Real Estate & Workplace. This is a high-impact, execution-focused role that keeps Anthropic's rapidly growing global real estate portfolio moving. The Coordinator owns the tactical workstreams behind every new office and every active transaction: initial security deposit and first-month rent wire transfers, monthly rent PO setup with AP, Letters of Credit, and the day-to-day triage of activity coming from our broker team. The ideal candidate is highly organized, detail-obsessed, comfortable juggling many concurrent workstreams across global time zones, and brings a strong service mindset paired with crisp written communication. Reporting directly to the Global Head of Real Estate & Workplace as an individual contributor, you will be the operational engine that ensures our real estate program executes flawlessly as we scale.

Key responsibilities

New Office Setup & Transaction Execution

• Own the work of setting up new offices end-to-end, including initial security deposit and first-month rent wire transfers in partnership with Finance, Accounts Payable, and local brokers.
• Manage end-to-end execution of Letters of Credit, including intake forms, supporting documentation, signature collection; review checkpoints with Accounts Payable and the Head of Real Estate before submission.
• Track required documentation for international transactions (Articles of Incorporation, Company Tax IDs, Powers of Attorney, passports, banking details) and coordinate with Legal to source missing items.
• Maintain real-time status of all open transactions and provide weekly updates to the Head of Real Estate and broker partners.

Ongoing Rent & AP Operations

• Partner with Accounts Payable to set up purchase orders for monthly rent payments across the portfolio, ensuring accurate amounts, terms, and lease references.
• Process and reconcile vendor invoices for rent, TI reimbursements, capital contributions, and broker fees; partner with AP and Corp Accounting on processing and follow-through.
• Update and reissue POs as leases are amended, renewed, or escalated.

Broker & Portfolio Triage

• Serve as the day-to-day operational point of contact for the broker team, triaging incoming activity, requests, and updates across the global portfolio.
• Surface decisions needed from the Head of Real Estate, and keep the team focused on what matters most each week.
• Track action items, follow-ups, and open questions across every active broker workstream so nothing falls through the cracks.
• Build and maintain the Real Estate pipeline tracker in Airtable, including views, automations, versioning, and stakeholder-facing reporting.
• Track required documentation across the portfolio (executed leases, amendments, LOIs, NDAs) and ensure executed copies are filed and circulated to relevant partners.

Cross-Functional Coordination & Communication

• Draft communications and support delivery of the Workplace All-Hands, Real Estate Roadmap meetings and similar updates related to real estate transactions and milestones.
• Document and maintain standard operating procedures for recurring workstreams (deposits, LoCs, PO setup, doc tracking) so that processes scale as the portfolio grows.…