Real Estate Project Manager

About the role

We are looking for a detail-oriented Real Estate Coordinator to join our Workplace and Real Estate team at Anthropic. This critical role will be a key coordinator in our global real estate projects across multiple office locations, serving as the central liaison between external project managers, vendors and internal stakeholders. The ideal candidate will bring 7+ years of corporate real estate project management experience, with exceptional organizational skills and the ability to manage multiple concurrent projects, maintain meticulous attention to detail in a fast paced environment.

Project Oversight & Coordination

• Coordinate the delivery of multiple real estate projects across an international portfolio, ensuring swift project set up, timely completion, and within budget parameters
• Serve as primary liaison between external project managers and internal stakeholders, facilitating clear communication and project alignment
• Assist in monitoring milestones, deliverables, and potential risks across all active projects
• Support in project meetings and coordinate follow-through on all commitments

Space Planning & Moves Management

• Coordinate office moves and team relocations as we expand into new spaces and optimize existing neighborhoods
• Develop move plans and timelines, coordinating with IT, Security, Facilities, and affected teams to ensure plans and roles and responsibilities are clearly communicated 
• Ensure moves are executed on time and with minimal disruption

Financial & Administrative Management

• Lead new project setup including obtaining Certificates of Insurance (COIs), processing initial wire transfers to new Landlords for deposits and first month rent, raising internal purchase orders (Zip), and coordinating with Finance Team on obtaining Letters of Credit
• Coordinate with Finance team to ensure proper documentation and compliance with Treasury Regulation requirements and accountable plan policies
• Maintain project budgets with external project managers  and flag variances to leadership, ensuring fiscal responsibility across all initiatives
• Support lease administration activities across the global portfolio

Stakeholder Communication & Reporting

• Prepare and distribute regular project status updates to stakeholders, creating written updates that clearly communicate progress, challenges (including mitigation steps taken) and next steps
• Ensure all project documentation is properly maintained and accessible 
• In partnership with external project managers, ensure project delivery meets Anthropic standards

Minimum Qualifications:

• Possess exceptional attention to detail with strong organizational and time management skills
• Have experience coordinating office moves, restacks, and space reconfigurations in corporate environments
• Demonstrate outstanding verbal and written communication abilities to ensure regular and clear project team and stakeholder communication
• Show proven ability to manage multiple competing priorities in a fast-paced, dynamic environment
• Have strong relationship management skills with the ability to work effectively with both internal and external stakeholders
• Are proficient in G-Suite applications
• Can work ind…