Sr. Executive / Assistant Manager – MICE, Events, Hotels & Travel Procurement

Role Overview
The Sr. Executive – MICE, Events, Hotels & Travel
Procurement will be responsible for managing end-to-end sourcing and
procurement activities related to MICE (Meetings, Incentives, Conferences &
Exhibitions), corporate events, hotels, business travel, employee travel, and
related hospitality services.
The role will be responsible for identifying and developing vendors, negotiating
competitive commercial terms, managing RFQs/RFPs, evaluating proposals,
coordinating bookings and event requirements, managing contracts, and ensuring
cost-effective and high-quality services.
The position will work closely with Business, HR, Administration, Finance, Legal,
Marketing, Sales, and other internal stakeholders to ensure seamless execution
of events and travel requirements while maintaining compliance with company
procurement policies and approval processes.

Key Responsibilities
1. MICE & Event Procurement
● Manage end-to-end procurement for corporate events, conferences,
meetings, exhibitions, offsites, dealer/distributor meets, employee
events, town halls, award functions and incentive programs.
● Understand event requirements including venue, accommodation, food &
beverage, transportation, branding, audio-visual, production, entertainment,
manpower and other event-related services.
● Identify and onboard suitable event management agencies, production
houses, destination management companies (DMCs), and other event
service providers.
● Float RFQs/RFPs and obtain competitive commercial proposals from multiple
vendors.
● Prepare detailed commercial comparisons covering venue, food & beverage,
room rates, production, AV, transportation, manpower and other event costs.
● Negotiate event packages, venue charges, minimum guarantees, cancellation
terms, attrition clauses and other commercial conditions.

● Support business teams in finalizing venues and vendors based on
commercial, quality, location, capacity, and service parameters.
● Monitor event budgets and identify opportunities for cost optimization.
● Ensure timely closure of event-related procurement activities and vendor
payments.
2. Hotel & Accommodation Procurement
● Manage sourcing and procurement of hotels for corporate stays, employee
travel, business meetings, conferences, offsites and events.
● Develop and maintain a network of preferred hotels across key business
locations.
● Negotiate corporate rates, room tariffs, meal plans, conference packages, and
other hotel services.
● Negotiate volume-based discounts and annual corporate rate agreements
with hotel chains and individual properties.
● Compare hotel proposals based on room rates, inclusions, taxes, cancellation
policies, location, amenities, and service levels.
● Manage hotel rate contracts and ensure timely renewal.
● Monitor hotel performance, service quality, commercial compliance, and
stakeholder feedback.
● Identify opportunities for hotel consolidation and preferred-vendor
arrangements to achieve better commercial benefits.
3. Travel Procurement
● Manage procurement and commercial arrangements for domestic and
international business travel.
● Coordinate with travel management companies (TMCs), airlines, hotels, cab
vendors, and other travel service providers.
● Negotiate travel service fees, transaction charges, corporate fares, hotel
rates, cancellation charges, and other commercial terms.
● Evaluate and onboard suitable travel agencies/TMCs based on service
capability, technology, geographical coverage, commercial competitiveness,
and SLA commitments.
● Monitor travel spend and identify opportunities for cost optimization.

● Support implementation of preferred airline, hotel, and transportation
arrangements.
● Review travel-related invoices and ensure adherence to agreed commercial
terms.
● Monitor service levels and resolve vendor-related issues in coordination with
internal stakeholders.
4. Transportation & Ground Handling
● Source and manage vendors for employee transportation, airport
transfer